Content management encompasses the system and processes whereby information is created, managed, published, and archived. Information typically passes through this lifecycle for a finite period of time. A content management system (CMS) provides the necessary infrastructure for multiple persons to effectively contribute content and collaborate throughout these lifecycles.
Online Information Management:
With the explosive growth of the Internet, fundamental content management needs have also grown. No longer can information be published online in a manual process and be left unattended. Online information must be continually reviewed and updated by content editors so that other content consumers, including customers and search engines, have access to the most up-to-date version. The Internet forced subject matter experts to more rapidly maintain and update information for their constituents. Prior to online communication, information was typically transferred via physical mail and faxes. With these forms of communication, lag times were often significant and distribution costs high. The Internet lowered communication costs tremendously, while providing instant access to a larger audience. Prior to the Internet, it was acceptable to publish new information on a quarterly basis, whereas now important information is expected to be immediately available online. Content management was born out of these increased publishing needs. To support content management, a series of software modules were built to facilitate the necessary business processes.
Typical aspects of a CMS include:
Content contribution by business users for reducing technical staff help
Content access rights for control
Content approval for structured workflow processes
Content archiving and versioning for backups
Content templates for consistent output
Content check-in/check-out services for distributed users
What are the advantages of content management?
Content management provides many advantages over traditional methods of information editing. Many of the benefits are derived when distributed teams of people are responsible for coordinating and contributing to different content repositories. The following are the key benefits of managing enterprise content using a CMS in the enterprise:
Decrease Costs
Increase Revenues
Improve Accountability
Maintain Consistency
Improve Communication
How to evaluate a content management system?
Selecting and implementing a content management system (CMS) will be one of the largest IT projects tackled by many organizations. With costs running into the millions of dollars, it is vital that the right CMS package be selected. With so many vendors and products, it can be very hard to compare between them. Preparation, and a disciplined approach to this evaluation process is critical. There is no single best list of requirements for a content management system. Every organization has unique needs. Involve all your stakeholders in the requirements process. This includes relevant IT groups, business units, and end users. This is particularly important if you are purchasing an "enterprise-wide" CMS.
CMS and 3S
3S has extensive experience implementing complex content management systems for its clients.
We’ve implemented the following industry leading CMS systems for our clients :
